1. Please use the Springer template when preparing your paper for submission.
2. Each paper should not be less than 8 pages and not more than 15 pages, including references and acknowledgement.
3. For initial submission, please submit the paper in PDF format. Papers formatted improperly will be returned to the author(s).
4. Choose at least ONE primary topic and ONE secondary topic for your paper from the given conference tracks. The topics must be related to your paper. This information will be used by the PC Chair to assign appropriate reviewers and to schedule sessions.
5. The tracks and topics are found on the HFEMC2023 website.
6. After submission, you may still make as many changes as you wish. However, this must be done before the given submission deadline. After this date, you may no longer edit, re-submit, add co-author, re-order author listing, etc.
7. Full paper submission deadline: 15 February 2023  1 March 2023  16 April 2023  1 May 2023. Authors will be notified of a decision from 1 April 2023 15 May 2023 onwards. For accepted papers, the final camera-ready paper is due on 15 May 2023 15 June 2023.
8. Each submission will be assigned a PAPER ID which author received as email confirmation of paper submission. Please quote the specific PAPER ID in all correspondences.
9. To submit your full paper, log in to the EquinOCS Conference Submission System. If you are a new EquinOCS user, sign up here.
10. A signed “Consent to Publish” form (Copyright Transfer Agreement) must be uploaded and submitted (PDF format) during the revised full paper submission process.
11. The paper File Name Format should be: primary author lastname_firstname.doc (e.g. Doe_John.pdf).
12. All accepted final papers must be submitted as Springer compliant doc and pdf files format. Specific instructions for final paper preparation will be sent to authors of accepted papers. The Final PDF and Source Files shall be submitted in zip archive format to produce the proceeding volume.

1. To submit your abstract, log in to the EquinOCS Conference Submission System. If you are a new EquinOCS user, sign up here.
2. All speakers must submit an abstract for the conference booklet. Please use the template provided when preparing your paper for submission. 
3. The abstract must be written in English of 800 words. No figures, photos or illustrations are allowed in the abstract. The inclusion of trade names/brand names is not allowed in the abstract.
4. After submission, you may make as many changes as you wish but must be before the submission deadline.
5. Only submissions made via the online process will be considered. You will receive an email confirmation within 24 hours of your submission. If not, please email the secretariat, admin@hfemc2023.org

1. All papers will be peer reviewed.
2. English shall be the official language throughout the meeting.
3. Authors will be responsible for plagiarism check of their paper. Run Turnitin, https://www.turnitin.com. Ensure that the similarity score does not exceed 20%.
4. Acceptance is based on condition that at least one author will register and present the paper at the conference. HFEMC reserves the right to exclude a paper from distribution after the conference (e.g., removal from Springer publication) if the paper is not presented at the conference.
5. Authors/Presenters must pay fees by 15 July 2023.
6. Late payment may result in the paper not being included in the conference program and any other publications that are produced for distribution at the conference.
7. Each paid fee covers one presentation only. The same author cannot present more than TWO papers.
8. Participation will only be confirmed upon receipt of the online registration form and fee payment.

Download all related documents and templates here:

• Full paper template
• Abstract for Poster Presentation template
• Proposal for Workshop / Tutorial
  
• Submission Guidelines
• Virtual background
• Power Point presentation template

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